Lynette Rabe
Lynette Rabe – Resume

Summary


I’m a highly resourceful, flexible, innovative, and enthusiastic individual who possesses a considerable amount of knowledge regarding administrative and office procedures. A quick learner who can absorb new ideas and is experienced in coordinating, planning and organizing a wide range of administrative activities. Well organized and an excellent team player with a proven ability to work proactively in a complex and busy office environment.

Preferred Job Location:Richards BayDesired Salary
Preferred Contract TypePreferred Contract Period
Preferred Business / IndustryHighest Education Level
Total Working ExperienceAvailability to work after
Willing to RelocateSpoken LanguagesEnglish ; Afrikaans

Education Details


Matriculate 2005
Additional Training:
First Aid level 1 – 2012
Occupational health & Safety – 2012
Old Mutual (noteworthy experience)
Statistical analysis and presentations Processing of data capturing and releasing Minute taking on meetings
Old Mutual Business School (Accredited workshops)
Taking charge of situations One boarding Emotional Intelligence Primary Mastery
Academy of York (Short Courses)
HR and relations Management Advertising and marketing
Computer skills and experience:
MS word MS Excel Internet Explorer and outlook MS power point Oracle ( IT customer administrator system) PC Programming / Secretarial Diploma – Avuxeni Computer Academy

Accouting / Pastel Course in process

Working Experience Details


Express Employment Professionals Du Bar 58 cc t/a Zululand Projects
Office Admin operating Manager
Responsibility: Quote / Invoice clients - Pastel
Forward Statements monthly to clients
Payments to invoices
Bank Recon
Liaising with clients - work on site
Correspondence & follow up with business related requirements
Preparation of safety file to work on site
Sketch drawings for quotes eg. Ecc cones to suppliers
General office procedures: Scan/ Email/ Fax/ filing/ Meeting arrangements
Wages payment to fortnight employees
Scheduling of meetings with potential clients
Fulfilling the role of PA to the CEO

Express Employment Professionals Richards Bay (Three week Contract)
Position: June - July 2015: Temp Receptionist / Administrator
Responsibility: Assisting candidates with application process.
Screening CV’s to positions
General office duties, filing & switchboard, Message conveying to office staff.
Candidate queries time sheets & allocating of PPE to site employees.

All Risk Insurance Brokers Richards Bay
Position: October to December 2014: Temp HR Administrator & PA to CEO of KSS Group
Responsibility:
Assisting with wages & pay slips Personal assistant tasks to CEO Scheduling /Attending meetings & minute taking General admin to client base of All risk Insurance Brokers communication to current client base. Relation building with current market to new market client base

Family Funeral Services Empangeni
Position: August 2014 to October: HR Administrator
Responsibility:
Administrative Writing Skills, Verbal Communication, Maintaining Employee Files, Compensation and Wage Structure, Orienting Employees, Benefits Administration, Interviewing Skills, Professionalism, Organization, Teamwork, Supply Management.

Accomplishes human resources department and organization mission by completing related results as needed Maintains human resources records by recording new hires, transfers, terminations, changes in job classifications, merit increases; tracking vacation, sick, and personal time. Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies Recording, compiling, transcribing and distributing the minutes of meetings. Conducting research on behalf of senior managers. Scheduling and delegating administrative tasks to clerical staff Creating presentations and writing up reports Ability to type at 60+ wpm

Remax/Marine Richards Bay
Position: March 2014 to June 2014: Body Corporate Administrator
Responsibility:
Scheduling and preparation of meetings Screening of incoming calls; emails; faxes & follow ups
- Attendance of business meetings & minute typing
- Conducting research on behalf of Trustees with regards to building materials Ability to type at 45+- wpm Follow out instructions from maintenance managers liaising & communicating with Trustees & Owners Provides an indirect service to Trustees & Owners on requests Handling requests for information and data of Owners To keep all Owners information up to date and in place Building relations with Trustees & Owners.
All below positions was within Old Mutual – Employed from 2006-2013
Old Mutual Group Schemes Richards Bay
Position: March 2013 to June 2013: Regional Personnel Assistant & Operator
Responsibility:
Assumes the role of an executive regional Manageress Pickups & deliveries of all sorts (Include: Documents, Flowers, Food, ect) Scheduling of meetings Screening of incoming calls; emails; faxes Assign task to junior employers & Liaising with Area Managers Running Regional office operations in handling with professional responsibilities Interacting with high level executives & stakeholders Attendance of business meetings / functions & minute taking Payment to all relevant accounts within the region (UMkhanyakude Area; Mhlathuze Area; Mandlakazi Area & Abaqulusi Area) Maintaining an electronic and hard copy filing system Providing training and orientation for new staff. Coordinating and arranging repairs to office equipment Comprehensive knowledge of Microsoft Word, Outlook, Excel and Access.
Scheduling meetings and preparing agendas for them.
Effective organizational skills. Organizing travel & accommodation arrangements.
Resolving administrative problems. Supervising & Managing other clerical staff Conducting research on behalf of senior managers. Scheduling and delegating administrative tasks to clerical staff Creating presentations and writing up reports Ability to type at 60+ wpm
Old Mutual Group Schemes Empangeni
Position: May 2012 to March 2013: TSA Office Administrator / Distribution admin support
Responsibility:
Performs Secretarial duties for one or more managers Act as a receptionist Branch admin support to sales team driving target per individual support (motivation) Updating of daily; -Area and intern club figures (Club 51) Keep sales force up to date with figures and intern club figures Paying of accounts Assisting Data Capturing to sales advisors Weekly & monthly cell phone and Net books audit for sales advisors Follow out instructions from sales managers Provides an indirect service to sales force. Responds to immediate requirements within procedure Responsible for providing an efficient and professional administrative and clerical service to colleagues, managers and supervisors to facilitate the efficient operation of the office. Providing secretarial services such as minute taking, WP and diary management. Ensuring office procedures and systems operate efficiently. Circulating documents via post and email. Handling requests for information and data of clients. Setting up e-mail groups for advisors. Scanning and copying contracts, notes and other documents of clients Checking stationary levels and ordering new supplies. Opening, dating, copying and circulating incoming post. Raising purchase orders and chasing outstanding accounts. Recording, compiling, transcribing and distributing the minutes of meetings to advisors and management.
Old Mutual Group Schemes Empangeni
Position: May 2007 to March 2012 Client service and Operations Administrator
Responsibility:
To relieve the switchboard duties To keep all clients information up to date and in place Following standard processes and provide admin support Coordinate work load of data Capturing To provide assistance in the administrator departments PA duties including : Minutes at meetings for accurate reports
Old Mutual Broker Division Empangeni
Position: March 2006 – April 2007 Personal Assistant to Broker Consultant
Responsibilities:
Identifying present and new markets Building relations with broker to ensure quality service Handling queries of new and current clients Planning work load and taking charge to set direction for brokers Update of client database

Skills / Specialties


Academy of York (Short Courses)
HR and relations Management Advertising and marketing

PC Programming / Secretarial Diploma – Avuxeni Computer Academy

Old Mutual Business School (Accredited workshops)
Taking charge of situations One boarding Emotional Intelligence Primary Mastery

Awards / Key Achievements


Attention to detail. Punctual and reliable. Can work without supervision. Ability to cope and work under pressure. Good written and verbal communication skills. Able to work as part of a team. Having a patient outlook. Ability to multitask and manage conflicting demands. Ability to prioritize tasks.

Contact Me



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