Name of Company : Liberty Life (Business Unit: LibFin)
Nature of Business : Financial Services Company
Location of Company : Braamfontein, JHB
Current Position Held : Team Secretary
Period of Employment : 01 October 2013 – To date

Job Description and Accountabilities

• Office Administration
• Travel arrangements – both National and International
• Personnel support
• General Staff Support
• Organise access to all application systems
• Relevant training scheduled and confirmed PC, telephone and other equipment organised
• Access card arranged
• Diary management
• Meeting Management
• Event management
• Implement and monitor system changes and report on system problems.
• Ensure changes are tested before being implemented.
• Manage the portfolio by visiting the client with the manager
• Working file system
• Filling system set up and maintained according to requirements
• Confidential files are secured
Compile minutes, reports, letters, presentations & documents

Name of Company : Fulham Investments (Pty) Ltd
Nature of Business : IT Company
Location of Company : Melrose Arch, JHB
Current Position Held : Personal Assistant
Period of Employment : 01 June 2011 – To date

Job Description and Accountabilities

• Personal Assistant to 3 Directors
• Answering the switchboard
• Taking messages
• Taking minutes & sending to the necessary stakeholders for approval & amendments
• Assisting the team with adhoc duties (filing, emailing, faxing)
• Ordering Stationery for the office & monitoring supply of the same
• Booking flights & making the necessary travel arrangements for the Directors
• Managing the DOA process for faulty Laptops purchased from our suppliers
• Stock Management and Stock takes at various warehouses
• In charge of the refreshments monitoring, ordering & supply for the entire office
• Assisting the Group Human Capital Manager with administrative duties
• Managing confidential correspondence for the Directors
• Diary Management
• Presentations at stock meetings - Responsible for copy & presenting thereof
• Gift purchasing for clients and employees.

Period of Unemployment (December 2009– May 2011)

• I left Adept Recruitment to pursue my formal studies at the University of Johannesburg (UJ) fulltime, before having to take maternity leave in 2010.

Name of Company : Adept Recruitment
Nature of Business : Human Resources
Location of Company : Gallo Manor, Sandton
Last Position Held : Frontline Receptionist later promoted to Trainee
Recruitment Consultant
Period of Employment : March 2007 – November 2009
Reason for Leaving : Full time commitment to formal studies at UJ

Job Description and Accountabilities

• Drafting and photocopying of interviewing notes, job specs, file covers, reference sheets, etc.
• Answering 3 office telephones
• Placing stationery orders and monitoring of the same
• Taking messages
• Diary management
• Conducting and typing of references on MS Excel spreadsheets
• Sourcing potential candidates on P-net
• Placing job adverts in The Star Newspaper
• Screening candidates over the phone for face to face interviews
• Setting up candidate interviews
• Client liaisons
• Processing criminal and credit Transunion checks on Kroll.MIE
• Sending emails to candidates (successful & regrets)
• Filing of contracts and temp staff payslips
• Processing candidate’s banking details for salary payments
• Preparation of boardrooms before and after interviews
• Attending to clients and candidates in the reception area
• Faxing of company details to potential clients
• Personal assistant to 2 Directors
• Managing Directors’ diaries and appointment scheduling
• Being a signatory for deliveries i.e. office flowers and Nestle water